Sound familiar?
- Documents come as PDF, scan, photo or mail attachment — always different
- Staff type positions, numbers and dates manually
- Error rate 3–8%, every correction costs time
- Delayed processing blocks approvals and billing
Solution · Operations & back office
Documents that read themselves.
- Pilot in 2–4 weeks
Transport documents, delivery notes, CMRs, PODs and invoices get detected, extracted and prepared for review. Your team checks and approves.
Fits well when …
- Logistics, forwarding and trade companies with high document volume
- Back-office teams that still type a lot
- Companies with API-addressable ERP/TMS
How we solve it
Automatic extraction with a clear review view. Human decides on exceptions.
1. Detect document
The system detects the document type (delivery note, CMR, POD, invoice) and routes it to the right process.
2. Extract data
All relevant fields (positions, quantities, numbers, dates) are read and structured.
3. Flag errors
Unsure fields and discrepancies (e.g. quantity mismatches) get colour-coded.
4. Prepare ERP export
The record is shaped so it goes into ERP/TMS with one click after approval.
Before · After
Before
- 4 staff, 1,200 documents/day
- Handling: 3–5 minutes per document
- Error rate 5–8%
- Manual typing and copying
After
- Handling: < 30 seconds per document
- Error rate < 1%
- System handles extraction
- Team only checks exceptions
Example numbers
This is what relief looks like.
Volume
~1,200 docs/day
Handling time
-85%
80h → 12h manual
Savings
~€35k / month
4 people in back office
Indicative figures from pilots and comparable projects. Actual numbers depend on your setup.
Data protection and setup
GDPR-compliant, optional local processing. Audit trail for every extraction. No data leaves your systems without clear approval in the architecture.
Other solutions
Not quite your case?
Solution · Service & dispatch
Pre-sort status queries and service emails
Classify, summarise, draft reply — the human checks and sends. Less time in the inbox, faster response.
Solution · Knowledge & enablement
Find internal knowledge faster
SOPs, customer rules, process knowledge searchable. Answers with source references, fewer cross-department queries.
How many hours go into document typing at your company every day?
The bottleneck check shows which documents are worth it — and which aren't.